Food waste reporting in 2026: obligations and risks for agri-food companies
Companies active in the agri-food sector in Romania will have, starting next year, a clear and well-defined responsibility for reducing food waste.
Todos & Company editorial team · EU funding consultancy since 2006
The reporting obligation in the agri-food sector by 2026
Starting next year, companies operating in Romania's agri-food sector will have a clear and well-defined responsibility to reduce food waste. The legislation requires annual reports to the authorities, detailing both the measures applied to reduce waste and the quantities of food handled. The deadline for reporting the data for 2025 is 31 March 2026.
Failing to comply with this obligation, or providing incomplete information, incurs significant fines of up to 40,000 lei. This measure aims to increase transparency and efficiency in the management of food resources, aligning Romania with European standards of sustainable development and social responsibility.
The context and reasons for introducing food waste reporting
Food waste is a major global problem, and the European Union has set clear targets for reducing it, which many Member States have transposed into national legislation. Romania, with a strong agricultural tradition, has major potential to optimise this area, for both economic and environmental reasons.
Reducing waste means considerable savings in resources (water, energy, raw materials) and a contribution to tackling climate change. In the long term, companies will benefit from lower costs, a favourable market position and an improved corporate image among consumers and business partners.
Which companies must report and what this obligation means for them
The entire category of companies in the agri-food sector, from producers and processors to distributors and retailers operating in Romania, is covered by this provision. The obligation to report does not depend on turnover or company size, but on the field of activity.
Even small and medium-sized enterprises are therefore involved, and proactive waste management can become a competitive advantage. Failure to report can lead not only to fines, but also to additional inspections and the loss of future funding opportunities from EU funds earmarked for sustainability.
Documents and records needed for accurate reports
Companies must prepare a clear set of documents to support the official reports, so that the information is verifiable and compliant with legal requirements. These include:
- A register of the quantities of food handled, with precise records of the volumes consumed, recovered, donated or disposed of;
- A description of the specific measures implemented to reduce waste, for example programmes to optimise supply chains, adjusting stock levels, and working with donation or recycling organisations;
- Internal policies on quality control and monitoring of expiry dates;
- Documentation on any waste assessment studies and the action plans implemented;
- Records of staff training in the efficient management of food products.
It is recommended to use IT systems that support monitoring and reporting, reducing the risk of errors and saving time.
Practical aspects and recommendations for companies
The first step is to understand the importance of the reports and to prepare the necessary documentation early. Setting clear responsibilities within the organisation can make the reporting process more efficient. Internal audits and consultation with specialists, including lawyers experienced in the agri-food sector and consumer protection, are essential for full compliance.
At the same time, continuously monitoring changes in legislation and European rules on food waste ensures quick adaptation to new requirements. Making use of government and EU funding programmes dedicated to sustainability can provide financial support for implementing the necessary technologies and procedures.
Companies that position themselves proactively will be able to reduce the risk of penalties, have better control over costs and gain consumers' trust, thereby improving their chances in a competitive market that is increasingly attentive to social and environmental responsibility.
Want to find out what non-refundable funding you can access?
The Todos Company team helps you with the whole process: from checking eligibility and calculating your score, to preparing the application file and submitting the project.
